Plain language summary: We collect only the information needed to operate Scouting Robotics, we never sell your data, and we give you clear controls over your information.
Information We Collect
When you interact with Scouting Robotics — by registering for camp, joining our interest list, contacting us, or submitting forms — we may collect:
- Name and contact information (email address, phone number)
- Scout unit information (troop/pack number, council affiliation)
- Parent or guardian name and contact details (for participants under 18)
- Payment information when registering for paid programs (processed securely by our payment partner — we do not store card numbers)
- Messages and correspondence you send us
When you visit our website, our servers and third-party analytics tools may automatically record IP address, browser type, pages visited, time spent, and cookies.
How We Use Your Information
We use the information we collect to:
- Register participants for camps, programs, and activities
- Communicate about Tech Crests™, upcoming sessions, and program updates
- Process payments and issue confirmations
- Respond to inquiries and provide customer support
- Improve our website, programs, and services
- Send newsletters and program announcements to those who have opted in
- Meet safety, legal, and regulatory obligations
Information Sharing
We do not sell, rent, or trade your personal information. We may share it with trusted service providers (email platforms, payment processors, hosting providers) who process information on our behalf under contractual privacy obligations, or as required by law.
Cookies & Tracking
We use cookies and similar technologies to keep you logged in, remember preferences, and understand how our site is used. You can control cookies through your browser settings. We honor Do Not Track (DNT) signals to the extent technically feasible.
Data Retention
We retain personal information only as long as necessary for the purposes described in this policy or as required by law. Program registration records are kept for up to 7 years; email marketing preferences until you unsubscribe; website analytics data in aggregated form after 26 months.
Your Rights
Depending on your location, you may have rights to access, correct, delete, or port your personal information, and to object to or restrict certain uses. To exercise these rights, contact us at our listed email address. We will respond within 30 days.
Children's Privacy
Our programs serve youth participants. We take children's privacy extremely seriously and comply with COPPA and applicable state laws. We do not knowingly collect personal information directly from children under age 13 without verifiable parental consent. Registration for minor participants is completed by a parent or legal guardian.
Third-Party Links
Our website may contain links to external sites (Scouting America, partner organizations, payment processors). We are not responsible for the privacy practices of those sites and encourage you to review their policies. This Privacy Policy applies only to Scouting Robotics.
Security
We implement reasonable technical and organizational measures to protect your personal information, including HTTPS/TLS encryption, access controls, and regular security reviews. No system is 100% secure — if you believe your information has been compromised, please contact us immediately.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of the page. Your continued use of our website after changes become effective constitutes acceptance of the revised policy.
Privacy Questions?
If you have questions about this Privacy Policy, wish to exercise your rights, or have a concern about how we handle your information, please reach out.
Scouting Robotics
info@scoutingrobotics.org